Digital Productivity: 10 Tips to be More Effective using your Windows PC in Business

Here are 10 digital productivity tips, you and your team can use in your business, to get more done.

1. Use Keyboard Shortcuts

You can save a lot of time by learning and using keyboard shortcuts.

There are many available (you can find a full list here).

As well as the basic Ctrl + X, Ctrl + C, Ctrl + V for cut, copy and paste, or Windows key + D to minimise all windows, you may not be aware of some of these time-savers.

Windows PC's

Windows Key: Open or close the Start menu.

Windows Key + E: Open File Explorer.

Windows Key + I: Open Settings.

Windows Key + Print Screen: Capture a screenshot and save it to your Pictures folder.

Alt + Tab: Switch between open apps.

Ctrl + A: Select all items in a window.

Ctrl + F: Open the Find dialog in most applications.

Ctrl + B: Bold the selected text.

Most browsers

Ctrl + T: Open a new tab.

Ctrl + Shift + T: Reopen the last closed tab (works for multiple tabs too).

Ctrl + P: Print.

Ctrl + H: Open the history tab.

2. Backup Regularly

A lost document or hardware failure can be a massive headache. By spending a small amount of time doing regular backups can you can avoid this issue. Windows has built-in backup tools, and there are various third-party options available too. Bonus tip - for similar reasons, make sure your security is updated, as a failure can cost a lot of time and money.

3. Utilise Cloud Storage

Having your documents available on all devices and locations is a great time-saver. Storing files in the cloud using services like OneDrive or Google Drive also promotes collaboration.

4. Automate Your Repetitive Tasks

A small time outlay up-front to learn and setup an automated task will soon be repaid by the automation. Use tools like Task Scheduler or third-party software to automate repetitive tasks, saving time and reducing errors.

5. Collaboration Tools

Utilise Microsoft Teams or other collaboration software to speed-up and facilitate communication and teamwork among employees.

6. Time Management Tools

Take advantage of Calendar features. Set reminders and deadlines to keep on task. Use Outlook folders to organise emails and try time management tools like Trello to optimise your to-do list.

7. Remote Access Tools

Set up remote access tools like Remote Desktop or TeamViewer to access your work PC from anywhere, enhancing flexibility and productivity.

8. Multi-Monitor Setup

Consider using multiple monitors to enhance productivity by allowing for easier multitasking and referencing multiple documents at once.

9. Workflow and Process Management Tools

Improve your business processes and workflows. Consider updating old hardware and software. Efficient systems can have a huge impact on productivity and profitability.

10. Training and Support

Invest in training programs or support for your employees to enhance their digital productivity skills with Windows PCs, ensuring they utilise the tools efficiently.

At Aspire IT, we're here to help your business excel. If you'd like any support to improve your IT systems, reach out to us today.